Citing Archival Materials
The unpublished nature of archival materials as well as their variety in type can pose challenges in source documentation.
Typically, the following information is expected for archival materials:
Typically, the following information is expected for archival materials:
- title of item
- date of the item
- file name
- identification of location (include the name and numbers of record groups, series, and subseries as applicable)
- repository name
Citation Examples
Photographs
Footnote/Endnote
1. O.E. Flaten, photographer, "Hauge Monument dedication, 1912," Hauge Monument (P00661E), Building Picture Files, Concordia College Archives.
Bibliographic Entry
Flaten, O. E., photographer. "Hauge Monument dedication, 1912." Hauge Monument (P00661E). Building Picture Files. Concordia
College Archives.
Topical files (item from within)
Footnote/Endnote
1. "National Pastime has had Place at Concordia," 19 May 1950, Concordian, Athletics, Baseball 1920- , Topical Files Collection,
Concordia College Archives.
Bibliographic Entry
"National Pastime has had Place at Concordia." May 19, 1950. Concordian. Athletics, Baseball 1920- . Topical Files Collection.
Concordia College Archives.
Biography files (item from within)
Footnote/Endnote
1. "Joseph L. Knutson Recognition Banquet," April 29, 1966, Knutson, Joseph 1966-1970, Biography Files Collection, Concordia College Archives.
Bibliographic Entry
"Joseph L. Knutson Recognition Banquet." April 29, 1966. Knutson, Joseph 1966-1970. Biography Files Collection. Concordia College
Archives.
Meeting minutes
Footnote/Endnote
1. Concordia College Faculty Senate minutes, February 23, 1980, Faculty Senate minutes, 1980-1981, Academic Affairs, Record Group 4; Faculty committees, Series 5; Faculty Senate, Subseries 1, Concordia College Archives.
Bibliographic Entry
Concordia College Faculty Senate minutes, February 23, 1980. Faculty Senate minutes, 1980-1981. Academic Affairs, Record Group 4;
Faculty committees, Series 5; Faculty Senate, Subseries 1. Concordia College Archives.
Concordian/Newspaper
Footnote/Endnote
1. Laura Bidgood, "Chamber Orchestra Does Not Play Second Fiddle," Concordian, February 18, 2000, 13.
Bibliographic Entry
Bidgood, Laura. "Chamber Orchestra Does Not Play Second Fiddle." Concordian, February 18, 2000, 13.
Letters/Correspondence
Footnote/Endnote
1. Isaac Mark Abbott to Brother Roe, May 30, 1863, File 3, Box 1, Manuscript Collection, Record Group 34; Isaac Mark Abbott Collection, Series 2, Civil War Letters 1862-1865, 1888-1889, Subseries 1, Concordia College Archives.
Bibliographic Entry
Isaac Mark Abbott to Brother Roe, May 30, 1863. File 3, Box 1. Manuscript Collection, Record Group 34; Isaac Mark Abbott
Collection, Series 2. Civil War Letters 1862-1865, 1888-1889, Subseries 1. Concordia College Archives.
Footnote/Endnote
1. O.E. Flaten, photographer, "Hauge Monument dedication, 1912," Hauge Monument (P00661E), Building Picture Files, Concordia College Archives.
Bibliographic Entry
Flaten, O. E., photographer. "Hauge Monument dedication, 1912." Hauge Monument (P00661E). Building Picture Files. Concordia
College Archives.
Topical files (item from within)
Footnote/Endnote
1. "National Pastime has had Place at Concordia," 19 May 1950, Concordian, Athletics, Baseball 1920- , Topical Files Collection,
Concordia College Archives.
Bibliographic Entry
"National Pastime has had Place at Concordia." May 19, 1950. Concordian. Athletics, Baseball 1920- . Topical Files Collection.
Concordia College Archives.
Biography files (item from within)
Footnote/Endnote
1. "Joseph L. Knutson Recognition Banquet," April 29, 1966, Knutson, Joseph 1966-1970, Biography Files Collection, Concordia College Archives.
Bibliographic Entry
"Joseph L. Knutson Recognition Banquet." April 29, 1966. Knutson, Joseph 1966-1970. Biography Files Collection. Concordia College
Archives.
Meeting minutes
Footnote/Endnote
1. Concordia College Faculty Senate minutes, February 23, 1980, Faculty Senate minutes, 1980-1981, Academic Affairs, Record Group 4; Faculty committees, Series 5; Faculty Senate, Subseries 1, Concordia College Archives.
Bibliographic Entry
Concordia College Faculty Senate minutes, February 23, 1980. Faculty Senate minutes, 1980-1981. Academic Affairs, Record Group 4;
Faculty committees, Series 5; Faculty Senate, Subseries 1. Concordia College Archives.
Concordian/Newspaper
Footnote/Endnote
1. Laura Bidgood, "Chamber Orchestra Does Not Play Second Fiddle," Concordian, February 18, 2000, 13.
Bibliographic Entry
Bidgood, Laura. "Chamber Orchestra Does Not Play Second Fiddle." Concordian, February 18, 2000, 13.
Letters/Correspondence
Footnote/Endnote
1. Isaac Mark Abbott to Brother Roe, May 30, 1863, File 3, Box 1, Manuscript Collection, Record Group 34; Isaac Mark Abbott Collection, Series 2, Civil War Letters 1862-1865, 1888-1889, Subseries 1, Concordia College Archives.
Bibliographic Entry
Isaac Mark Abbott to Brother Roe, May 30, 1863. File 3, Box 1. Manuscript Collection, Record Group 34; Isaac Mark Abbott
Collection, Series 2. Civil War Letters 1862-1865, 1888-1889, Subseries 1. Concordia College Archives.
Additional Resources
These resources are also helpful tools for documenting archival materials: